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This document was produced in part with funds from the State of Florida which claims partial ownership. It may not be used for profit without appropriate written approvals. Other use may also be restricted. Contact: Preservation Department. University of Florida. George A. Smathers Libraries, P.O. Box 117007, Gainesville, FL 32611.
This document was also produced in partnership with Cornell University which may also restrict its use.
DESIGN:
Modular, relational database;
FoxPro (Windows) 2.5 applications programming (proposed);
MS-Windows application (convertible to MS-DOS or MAC)
COMPONENTS:
BIBLIOGRAPHIC INTERFACE (fully programmed).
Description: Strips information from captured NOTIS, OCLC or
RLIN records for use throughout the sub-system.
Not a true or real-time interface; requires that
bibliographic, holdings and other records be
downloaded to disk as ASCII file information.
May be programmed as a true or real-time interface
if/when systems allow.
Records created from this "interface" become base
records for system operations.
Priority: UF: 06; Cornell: nn; Composite: nn.
CONSERVATION ASSESSMENT (fully programmed).
Description: Records structural and condition information to
determine effects of filming, conservation
treatment requirements of items being filmed, etc.
This component may eventually be developed as or
linked to a Conservation sub-system within the
Preservation MIS.
Structure of recorded information will not exclude
information report as USMARC 583 field data.
As represented here, this component only records
information necessary for reprographics support.
Priority: UF: 04; Cornell: nn; Composite: nn.
BRITTLE BOOKS PROCESSING (fully programmed).
Description: Records condition assessment, bibliographic search
information, collection manager information, etc.
pertinent to brittle books processing.
Priority: UF: 02; Cornell: nn; Composite: nn.
DECISION SUPPORT (fully programmed)
Description: Supplies suggested action based upon supply of
local conspectus information, collection profiles,
etc. as available.
Priority: UF: 07; Cornell: nn; Composite: nn.
ELECTRONIC IMAGING (node only)
Description: Node, intended for future development supporting
processing routines particular to electronic image
management (both in-house and contract), including
packing information, programming, queuing support,
etc.
Priority: UF: 03; Cornell: nn; Composite: nn.
PRESERVATION MICROFILMING (fully programmed)
Description: Supports processing routines particular to
management of preservation microfilming operations
(both in-house and contract), including packing
information, tracking, reel programming, queuing
support, etc.
Priority: UF: 01; Cornell: nn; Composite: nn.
PRESERVATION PHOTOCOPY (partially programmed)
Description: Supports processing routines particular to
management of preservation photocopying
operations, including packing information,
tracking, queuing support, etc.
Priority: UF: 05; Cornell: nn; Composite: nn.
PROCESSING AND STORAGE (fully programmed)
Description: Supports end-processing and storage routines
particular to reprographic products, including
labeling, packing information, storage data, etc.
Also supports condition assessment of stored
products and management information pertaining to
use for distribution or regeneration.
Priority: UF: 08; Cornell: nn; Composite: nn.
INFORMATION REPORTS (fully programmed)
Description: Reports and machine analyses of recorded data.
Reports include the following:
STATISTICAL INFORMATION REPORT (fully programmed)
Description: Reports statistical information for
activity in all sub-system components.
Reports will include production, fiscal
and other data, and will be supplied in
a format consistent with that of the
Association of Research Libraries'
Preservation Statistics Questionnaire
and several local report models.
TECHNICAL INFORMATION REPORT (fully programmed)
Description: Reports technical information for
"import" into NOTIS, OCLC or RLIN
catalog records in both USMARC
Bibliographic and proposed USMARC
Holdings format structures.
Not a true or real-time interface;
requires that technical information be
formatted as ASCII file information for
autotyping into catalog records.
BIBLIOGRAPHY OF HOLDINGS (fully programmed)
Description: Allows construction of bibliographies of
reproduced titles, using pre-defined,
standard stucture or user-defined, query
specific structure. Does not exclude
automated, remote searching via Local
Area Network (LAN) accessible through
Ethernet.
Priority: UF: 09; Cornell: nn; Composite: nn.
OFF-PRINT MANAGEMENT (node only).
Description: Supports management activities related to use of
reprographic product(s) to generate off-prints and
distribution copies; e.g., computer output
microform (COM), (paper) hardcopy, microform,
CD-ROM, etc.
Priority: UF: 10; Cornell: nn; Composite: nn.
ERICH J. KESSE. UNIVERSITY OF FLORIDA. PRESERVATION DEPT.
TEL: 904.392.6962. FAX: 904.392.4788.