Re: [ARSCLIST] long range file storage

[Joseph Conway <Jconway@xxxxxxxxxx>]

At the Naropa University Archive we have made the same decision to move
to redundant hard disk storage and no longer burn cds. We had been
burning Mitsui gold and Taiyo Yuden silver cds for preservation copies.
There have been enough tests that show a cd can degrade within a short
time (ten years or so) to convince us.  Our current plan calls for a
file to be copied onto two different hard drive systems with data tape
backup.  This also means that as operating systems and hardware change
you must migrate to the new format but you are just copying files from
hard drives to the new storage drives, whatever type they are.

We do not want to have to store players and computers and then find that
the media has become unreadable. This also means that you must monitor
your storage media and that you can't just put it in a vault and forget
about the data.
 
Joe Conway
Technical Director
Naropa University Audio Archive
(303) 245-4751
Jconway@xxxxxxxxxx

-----Original Message-----
From: Association for Recorded Sound Discussion List
[mailto:ARSCLIST@xxxxxxx] On Behalf Of Richard L. Hess
Sent: Tuesday, August 09, 2005 2:46 PM
To: ARSCLIST@xxxxxxxxxxxx
Subject: Re: [ARSCLIST] long range file storage

Hi, Russ,

I think there are some archives who are not ready to make this step.

Personally, I've made the step to spinning discs as my sole storage
medium. I have at least three copies of each file, soon to be in two
separate buildings, linked by fiber optic 100 Base FX. The two main
stores are 1TB each and then there is additional storage amounting to
more-or-less another 1TB on individual machines (that hold the third
copy). There is a fair amount of expansion space left in the systems
I have. I could probably go to 3TB each with the architecture I have.
I only retain client files for the short term.

The cloning software does NOT propagate deletes and, in the instance
of digital images, does not propagate updates to all copies (some
copies are marked "digital negative," essentially).

Long ago and far away, I made CD and then DVD copies of everything.
It took forever. Now, I check the backup logs a few times a week to
see if there are any abnormal error messages (I always get a few
error messages on email as files change during the compare/copy
latency).

My Brother-In-Law has about 7,000 slides that he would like to
digitize. He's been photographing architecture to illustrate his
teaching of history. I just looked at the scans that he had done at
the college, and they ranged from 837x564 to a few at 1500x2242. I
suggested that these were probably not the best scans for
preservation. He wants CDs. He's not ready yet to move to spinning
disks. I suggested we could put the PSD files on disks and we could
burn high-rez JPEGs into gold CDs. I'd hate to put the raw PSDs on
CD! (I am anticipating PSDs > 20MB/image in the final archival
scanning and JPEGs~3MB per image).

Two mindsets/paradigms need to be brought into focus:
(1) It's all data
(2) Use data center management techniques to make sure you don't lose it

Cheers,

Richard

At 04:07 PM 8/9/2005, you wrote:
>I've been following the discussion on long-range file storage, and it
seems
>that with all the complexities of burning and storing optical media as
well
>as concerns about being able to play the media decades down the line
>(storing original player devices, etc.) it may not be impractical to
>consider the alternative of redundant arrays of independent hard disks
and
>tape backups - along the business model of data storage?
>
>Yes, a plastic CD or DVD in itself is cheap (even at $1), but might it
not
>be more efficient, even more economical to set up systems like this?
Once
>the system is engineered and set up, the technicians just create and
save
>the audio files, concerning themselves only with file management,
naming,
>metadata, and so on. Any thoughts on this?
>
>Russ Hamm
>Ed Tech Specialist
>National School District
>San Diego, CA
>http://nsd.us
>

Richard L. Hess                           email: richard@xxxxxxxxxxxxxxx
Vignettes
Media                           web:   http://www.richardhess.com/tape/
Aurora, Ontario, Canada             (905) 713 6733     1-877-TAPE-FIX
Detailed contact information:
http://www.richardhess.com/tape/contact.htm