insurance and assets

["Sarah Talley" <stalley@xxxxxxxxxxxxxxx>]

The Utah State Archives and Records Service is reviewing the way we have listed our assets with our risk management division.  We would like to know how other institutions/organizations calculate the worth of the records they are responsible for.   We have both a records center and archival holdings.

- Are your figures based on replacement costs?  Recovery costs?  Value of the information?  How did you arrive at those figures?
- Have you had individual items or collections or your entire holdings appraised?
- If you have a records center, do you include insurance costs in any fees you charge your customers?

Below is a list of titles I plan to review.  If you have any opinions on their usefulness or can suggest anything that deals with records centers or business records, that too would be a great help.

Thank you for any information you're able to give me.


Association of Research Libraries, Office of Management Services, Insuring 
     Library Collections and Buildings SPEC kit 178 Oct., 1991

Drewes, Jeanne. "Computers: Planning for Disaster." Law Library Journal 81
     (Winter 1989): 103-116.

Fortson, Judith. Disaster Planning and Recovery: A How-To-Do-It Manual 
     for Librarians and Archivists. How-To-Do-It Manuals for Libraries, No. 21. 
     New York: Neal-Schuman, 1992.

Inland Marine Underwriters Association. Libraries & Archives: An Overview 
     of Risk and Loss Prevention, 1993.

Seal, Robert A. "Insurance for Libraries: Part I" and "Insurance for Libraries: 
     Part II." Conservation Administration News, nos. 19 (October 1984), pp. 
     8-9 and no. 20 (January 1985), pp. 10-11, 26.

Thorpe, David. "Appraisals: A simple tool to protect you and your 'Bottom 
     Line'" Bottom Line vol 10 (l), 1997 pp. 11-15.


Sarah Talley
Preservation Archivist
Utah State Archives & Records Service
P.O. Box 141021
Salt Lake City, Utah  84114-1021
phone:  801-538-3186
fax:  801-538-3354
e-mail:  stalley@xxxxxxxxxxxxxxx

Visit our website -- http://www.archives.state.ut.us