[PADG:1348] Re: [Joy Paulson <jp243@cornell.edu>: Cost-share Question]

["Kolb, Charles" <CKolb@xxxxxxx>]

Lorraine -- Yes, the precedent is there.  NEH has had no hard and fast rule
on this but the vast majority of repairs since 1993 have been for volumes
not filmed but returned to the shelves.  As Janet suggests, a library may
chose to film OR to deacidify a particular volume in the collection.
Deacidification is another weapon in the arsenal to preserve the
intellectual content of the volume and the volume itself.   Charlie


-----Original Message-----
From: Lorraine Olley [mailto:l-olley@xxxxxxxxxxxxxxxx]
Sent: Tuesday, May 29, 2001 12:23 PM
To: padg@xxxxxxx
Subject: [PADG:1345] Re: [Joy Paulson <jp243@xxxxxxxxxxx>: Cost-share
Question]


At 11:40 AM 05/29/2001 -0400, Janet Gertz wrote:
>Joy --
>
>If I recall correctly, NEH allowed minor repair as a cost share
>specifically on the books being filmed, either to get them into good
>enough shape to be filmed or else to repair any damage caused by
>filming.  Is the idea with deacidification that a library would film
>and then deacidify the book?  Or, would the library decide to film OR
>deacidify a book?
>
>Janet
>                 ---------------

My reading of the NEH guidelines for cost-sharing minor repairs is that it 
includes volumes that are not being filmed, but are part of the target 
collection.  See this from the guidelines:

"As part of a project focusing on the preservation microfilming of 
published materials, an institution may include simple repair, rehousing, 
or reboxing of items that have been filmed (when such action is deemed 
appropriate to the nature of the materials or needs of researchers) or of 
volumes from the targeted collection that do not qualify for filming 
because of their condition."

So it looks like there's a precedent for deacidifying an item that may not 
be selected for microfilming.



__________________________

Lorraine Olley
Head, Preservation Department
Northwestern University Library
1935 Sheridan Road
Evanston, IL 60208
USA
847-491-4672 v
847-491-8306 f
l-olley@xxxxxxxxxxxxxxxx