[padg] RE: Rare materials in remote storage

[Patricia Morris <Patricia.Morris@xxxxxxxxxxxx>]

At this time, we are boxing our Special Collections materials in EASE boxes
(lightweight boxes constructed to the specific measurements of each book)
from our bindery.  The barcode can then be safely attached to the box.
Other books of high value may be shrink-wrapped, allowing the off-site
facility to put its barcode on the wrap.  Since these materials must be
returned to the Library for patron use, we can re-wrap them before they go
back to the off-site facility.  (We share the off-site facility with other
universities in the system.)

Patricia Morris
Faculty Director, Pres. Dept.
Univ. Libraries
Univ. of Colorado at Boulder
Boulder, CO 80309-0184
303-492-3849
FAX 303-492-0494

-----Original Message-----
From: Michele Brown [mailto:mb72@xxxxxxxxxxx] 
Sent: Thursday, March 06, 2008 2:33 PM
To: padg@xxxxxxx
Subject: [padg] Rare materials in remote storage

I've been asked by our Curator of Rare Books to get feedback 
regarding bar coding of rare materials being sent to off site storage 
facilities. For those of you who send these materials off site: how 
do you attach a bar code? When rare materials are on the shelf, the 
bar code is attached to a card that lays in the book, but when put in 
a storage tray these cards may fall out. We don't want to attach the 
bar code directly to the item. One idea would be to attach the bar 
code to a piece of paper that wraps around the front cover. However, 
this will only work if the covers are attached and in good condition. 
What are people doing in the cases of detached covers or materials 
without covers?

Thanks.


Michele Brown
Book Conservator
Department of Preservation and Collection Maintenance
B-31 Olin Library
Cornell University
Ithaca, NY 14853
(607) 255-2484
http://www.library.cornell.edu/preservation/operations/bookconservation.html