[padg] Re: seeking input

["Karen Douglas" <Douglas@xxxxxxxxxxxx>]

Thanks Julie, for asking that question. I am about to embark on a similar venture and would appreciate this information as well. Everyone, please share on the list if you can.

Thanks,
Karen

Karen B. Douglas
Head of Technical Services
Duke University Law Library
PO Box 90361
Durham, NC  27708
919-613-7116 phone
919-613-7237 fax
douglas@xxxxxxxxxxxx

>>> Julie Arnott <jarnott@xxxxxx> 3/7/2008 9:58 AM >>>
Dear Colleagues,

The University of Notre Dame Library is working  on developing 
preservation and retention guidelines and we are interested in learning 
what our colleagues have done in this area. Your responses to all or any 
of the questions below would be greatly appreciated.  Please feel free 
to respond to the list or to me off list (jarnott@xxxxxx). I will be 
happy to share information with the list.
Thank you.

1. If you have a storage facility, what criteria is used to determine 
what will be added to the facility and what is discarded? Are there 
cases when you discard print copies and rely on a consortium or 
cooperative for preservation and access?

2. If you do rely on a shared storage facility for preservation and 
access, what subject areas are included? Do you know of a shared storage 
facility that includes science and/or engineering print journal 
collections as part of their responsibility for preservation and access?

3. For your institution, how many copies held locally constitute "last 
copy"? How many copies held cooperatively constitute "last copy?"

4. Does your institution retain and bind copies of journals that publish 
both print and online formats? Are you discarding or storing print 
volumes when you have purchased online back files to journal runs?

5. What criteria does your institution use to weed monographs? Do 
e-books impact the criteria?

6. Has your institution developed a retention policy for print and 
digital formats? For monographs and serials? Would you be willing to 
share it?

-- 
Julie Arnott
Head, Preservation Department
University Libraries
245 Hesburgh Library
University of Notre Dame
Notre Dame, Indiana  46556-5629
phone: 574-631-0872
fax: 574-631-6772
email: jarnott@xxxxxx