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[padg] Re: ProjectManagement
Dear Ms Kocylowsky:
Several months ago I sent out a similar
request to PADG and several other lists. My query and summary are below:
My query:
I'm looking for recommendations for
a software program to help me manage multiple digitization moving through
our digitization center. In particular, I would like to find a package
that will help me chart the steps for each digitization project, along
with the staff resources and equipment committed to that project. I would
like it to tell me, for instance, whether I've scheduled one staff member
to seventy hours' scanning one week while assigning another to only twenty,
or that I have two projects expecting to use the same digital camera during
the same week.
Bonus points for features such
as those that give me the ability to compare estimated time with the actual
time, that allows all members of the department to enter data, for a program
that's easy to use, and for one that's inexpensive. What do others of you
use?
Replies, with notes (or summarization)
if included:
o Clearspace
from http://www.jivesoftware.com/products/clearspace
(Under review)
o docWorks
from http://www.ccs-gmbh.de/
. (Has US representative) Described as a workflow software system for digital
conversion projects. Not a complete project management solution of the
sort I outlined; a workflow tool to take scanned images or book scanner
images through the digitization process to produce METS/ALTO metadata and
all open standard digital objects for long term preservation. Has a multi-project
capability to track progress and # of pages. Notes that several US libraries
have used this product.
o Trac
(http://trac.edgewall.org/).
o MS
Project: Expensive, but otherwise it meets all your requirements: Here's
a review of the 2002 version: http://www.sitepoint.com/article/project-standard-2002
o MS
Project with Visio (for planning and workflow design) in *conjunction*
with MS Project (for actual project management), since they can be cross-connected
programmatically.
o Zoho
now offers a web-based competitor (one project is free; afterwards there
is an associated fee). Having used other Zoho services, I would certainly
encourage exploring their Project Management module: http://www.zoho.com
o ProjectLoad.
http://www.projectload.com/
In addition, I thought the following
resources looked interesting or provided useful information:
o LiquidPlanner
http://www.liquidplanner.com/
o GanttProject
http://ganttproject.biz/
o “Project
Management Software” article on Wikipedia, including an external link
to a paper comparing various project management software packages.
What may push me towards MS Project,
despite what promises to be a pretty long and jagged learning curve for
me, will be our university’s reluctance to permit staff to store data
on non-university servers (i.e., consider a collaboration using Google
spreadsheets). While my project scheduling data won’t have the same requirements
for security, privacy, and backup, where would an organization set the
demarcation point? The university has established a committee to address
this and I expect our policy to enable us to use third-party services within
a year. For now, though, I’m learning Project.
Best,
Winston
_______________________________
Winston Atkins
Preservation Officer
Duke University Libraries
Campus Box 90189
Durham, NC 27708-0189
winston.atkins@xxxxxxxx
Ph: 919-660-5843 Fax 919-684-2855
_______________________________