Spiral is attached with 30 sample Master Negative Numbers. The MNN is
the basic unit of microfilm identification at NYPL. Each MNN
represents either one bibliographic entity or a composite reel. (All
the composites in the sample happen to be composites of serial titles.
That's the only kind the Reformatting Office has done this year.) Each
MNN can have many bibliographic entries on one reel or one
bibliographic entry for many reels.
As you will see, the Input form is divided into 3 screens.
The first is for bibliographic information. You can enter more than
one for composites.
The second screen is for general information about this unit of
filming. Here is where you put information about everything that is
being filmed with this MNN.
The third screen is the most complicated (and the one I'm least happy
with). It is where information about the serial contents of reels is
put. For technical reasons if there is only one reel, the Reel Number
field must be zero. This screen takes one record for each reel OR for
each serial on a composite serial reel. There is a subform in this
area that allows you to enter the information for the targets which go
at the start of each serial volume (or other unit).
The Print Menu form has 4 screens:
The first is for targets. You enter the MNN you wish to print targets
for and then click the proper button. You will get a print preview
screen which you can then print by clicking the print button on the
Access menu bar or selecting File then Print on the Access menu bar.
The 2 label printing screens work the same way. You can enter multiple
MNN's so that you don't waste label stock. There are two labels per
reel. The preview will have the number of pages and the number of
reels that will print. There's one form from printing labels for
composites and one for non-composites.
Carrier sheets are what NYPL calls coversheets that go with the
material being filmed. They summarize the information about the
material. I probably should have made two of these as well--one for
composites and one for non. Instead I decided to be cute and have two
mutually exclusive subreports that give either the reel list for
multi-reel titles or a title list for multi-title reels. It seems to
work. This is all very NYPLcentric and probably of little use to
anyone else.
If your system is similar to NYPL's (God help you) and you've got
someone on staff who's Access literate you can probably use this with
some minor tinkering. If there is something I can do or explain for
you let me know.
bob
______________________________ Reply Separator _________________________________
Subject: RE: Microfilm processing and printing program
Author: "Wolfson; Laurel" <LWolfson@xxxxxxxxxx> at Internet
Date: 4/5/99 3:33 PM
Would you please send a copy of the file? Thank you.
Laurel S. Wolfson
Senior Associate Librarian for Administrative Systems
Klau Library
Hebrew Union College-Jewish Institute of Religion
3101 Clifton Ave.
Cincinnati, OH 45220-2488 USA
email: lwolfson@xxxxxxxxxx
> . Just send me an email and sent it back with an attachment.
> It's not a big file--the above records only amount to about .5 Mgb.
> All you need to run it is MS Access 97.
>
> Robert DeCandido
> Preservation Division
> NYPL
>
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